Please Wait.....
Report
Europe Flexible Office - Market Share Analysis, Industry Trends & Statistics, Growth Forecasts (2025 - 2030)
Market Report I 2025-04-28 I 150 Pages I Mordor Intelligence
The Europe Flexible Office Market size is estimated at USD 19.85 billion in 2025, and is expected to reach USD 33.03 billion by 2030, at a CAGR of 10.72% during the forecast period (2025-2030).
Key Highlights
- In Q1 2023, flex office take-up in Europe constituted 4% of the total office take-up, marking a decline from its peak of 8% in 2019 and the 7% recorded in Q1 2022. Leading the pack, London City accounted for 13% of the take-up, with Prague at 8% and Amsterdam at 6%. A similar pattern emerged in major US cities, with flex office take-up dwindling from 7% in 2019 to 1.5% in 2023. This trend aligns with a global shift, where smaller operators enter the market and expand their footprint beyond major cities.
- The increase in small and medium-sized businesses is a trend observed across all major cities of Europe, while new working practices are neither location nor sector-specific. These trends have fueled the flexible office market in Europe. The number of startups in the region is expected to boost the market's growth.
- The growing significance of digital systems and the need for completing knowledge-intensive tasks has transformed into a surging desire among employees to work from the office or from any desired location in an independent way.
- This has offered firms in Europe a chance to utilize the office space more proficiently, reduce the traveling hours of employees, and increase employee satisfaction, thereby boosting their work efficiency and productivity. This will help the flexible office market grow during the forecast period.
- Although the demand for flexible office space continues to grow, some obstacles stand in the way of the adoption of this model. Commonly raised concerns include the issues of information security, confidentiality, and privacy in a more open environment. This leads to the companies worrying about the potential impact on their marketing, especially because it could weaken their brands. However, such concerns are outweighed by the risk that companies may need more flexible space in their portfolios. This is due to the developments in the labor market, with many employers worrying about either keeping or attracting the most highly skilled workers.
Europe Flexible Office Market Trends
Increasing Demand for Coworking Spaces
Occupiers are increasingly showing interest in both flexible office spaces and those fitted by landlords. This trend responds to the escalating costs of fit-outs and financing and delays in development completions. Opting for these spaces helps mitigate these risks and offers occupiers enhanced flexibility and convenience. Also, the scarcity of prime flexible office spaces in key locations further fuels the demand for landlord-fitted spaces, with some centers reporting full occupancy rates.
Traditionally, smaller tenants have preferred fitted office spaces, with most deals for spaces under 5,000 sq. ft. However, there has been a noticeable increase in the number of fitted office space deals, ranging from 5,000 to 10,000 sq. ft. This trend is particularly pronounced in the City of London market.
In 2022, the City of London doubled transaction volumes for landlord-fitted spaces below 10,000 sq. ft. Landlord-fitted spaces constituted 42% of all office leasing transactions below 10,000 sq. ft in the City of London in 2022, a significant jump from the 21% seen in 2021.
Additionally, there is a rising demand for fully managed spaces where landlords offer soft services. It is anticipated that smaller tenants will continue to prefer fitted spaces, particularly as 'package deals' that include soft services gain traction.
The United Kingdom Dominates the Market
Management agreements are gaining popularity in the United Kingdom, and they accounted for 43% of deals by H1 2023, a significant jump from just 9% in 2019. Currently, 14 serviced office operators in the United Kingdom are actively searching for spaces exceeding 20,000 sq. ft, and an overwhelming 93% prefer the management agreement model.
London's office space market is rapidly expanding, fueled by its thriving start-ups and IT sectors, surging office lease demands, and the emergence of flexible workspaces.
This surge in small and medium-sized businesses is a nationwide trend, while new work practices transcend location and sector boundaries.
These dynamics drive the flexible office market in London, as the region's burgeoning start-up scene is set to fuel its expansion further.
Several key factors are shaping London's office market. These include notable trends such as a surge in completions, shorter lease terms, robust growth in the flexible workspace segment, and an oversupply of prime office spaces due to a persistent preference for quality.
Recent studies from 2023 have highlighted an increasing demand for flexible office spaces in London. As businesses increasingly call for a return to the office, flexible work arrangements benefit both in-person and remote scheduling.
This heightened demand leads to a dwindling supply of flexible offices and a subsequent rise in costs. For instance, in 2022, the rental cost for a permanent desk in a flexible workspace saw a 3.4% quarterly increase, reaching GBP 690 per month (USD 867.19 per month).
Europe Flexible Office Industry Overview
The European flexible office market is fragmented, with many players existing in the flexible office spaces market. Also, many more companies are entering the market to meet the increasing demand for casual office environments. The European flexible office market companies are involved in several growth and expansion strategies to gain a competitive advantage. The major players include The Office Group, WeWork, WOJO, Regus Group, and Mindspace.
Additional Benefits:
- The market estimate (ME) sheet in Excel format
- 3 months of analyst support
1 INTRODUCTION
1.1 Study Assumptions
1.2 Scope of the Study
2 RESEARCH METHODOLOGY
2.1 Analysis Methodology
2.2 Research Phases
3 EXECUTIVE SUMMARY
4 MARKET INSIGHTS AND DYNAMICS
4.1 Current Market Scenario
4.2 Technological Trends
4.3 Industry Value Chain Analysis
4.4 Government Regulations and Initiatives
4.5 Insights into Office Rents
4.6 Insights into Office Space Planning
4.7 Impact of COVID-19 on the Market
5 MARKET DYNAMICS
5.1 Drivers
5.1.1 Booming remote work driving the market
5.1.2 Increasing number of start-ups and small businesses
5.2 Restraints
5.2.1 Growing number of providers offering similar services affecting the market
5.2.2 Economic uncertainities and regulatory factors affecting the market
5.3 Opportunities
5.3.1 The potential to expand into untapped markets
5.3.2 The evolving needs of remote workers and freeelancers are also driving the market
5.4 Industry Attractiveness - Porter's Five Forces Analysis
5.4.1 Bargaining Power of Suppliers
5.4.2 Bargaining Power of Consumers/Buyers
5.4.3 Threat of New Entrants
5.4.4 Threat of Substitute Products
5.4.5 Intensity of Competitive Rivalry
6 MARKET SEGMENTATION
6.1 By Type
6.1.1 Private Offices
6.1.2 Coworking Spaces
6.1.3 Virtual Offices
6.2 By End User
6.2.1 IT and Telecommunications
6.2.2 Media and Entertainment
6.2.3 Retail and Consumer Goods
6.3 By Geography
6.3.1 Germany
6.3.2 United Kingdom
6.3.3 France
6.3.4 Rest of Europe
7 COMPETITIVE LANDSCAPE
7.1 Overview (Market Concentration and Major Players)
7.2 Company Profiles
7.2.1 The Office Group
7.2.2 WeWork
7.2.3 WOJO
7.2.4 Regus Group
7.2.5 Mindspace
7.2.6 KNOTEL
7.2.7 Ordnung ApS
7.2.8 Matrikel1
7.2.9 Green desk
7.2.10 DBH Business Services*
7.3 Other companies
8 FUTURE OF THE MARKET
9 APPENDIX
10 DISCLAIMER
- Not Sure / Need Reassuring
- Confirm Content
-
Content is provided by our partners and every effort is made to make Market Report details as clear as possible. If you are not sure the exact content you require is included in this study you can Contact us to double check. To do this you can:
Use the ‘? ASK A QUESTION’ below the license / prices and to the right of this box. This will come directly to our team who will work on dealing with your request as soon as possible.
Write to directly on support@scotts-international.com with details. Please include as much information as possible including the name of report or link so our staff will be able to work on you request.
Telephone us directly on 0048 603 394 346 and an experienced member of team will be on hand to answer.
-
- Sample Pages
-
With the vast majority of our partners we can obtain Sample Pages to support your decision. This is something we can arrange without revealing your personal details.
It is important to note that we will not be able to provide you the exact data or statistics such as Market Size and Forecasts. Sample pages usually confirm the layout or the Categories included in Charts and Graphs, excluding specific data.
To ask for Sample Pages by contact us through ‘? ASK A QUESTION’, support@scotts-international.com, or by telephoning 0048 603 394 346.
-
- Check for Alternatives
-
Whilst we try to make our online platform as easy to use as possible there is always the possibility that a better alternative has not been found in your search.
To avoid this possibility Contact us through ‘? ASK A QUESTION’, support@scotts-international.com, or by telephoning 0048 603 394 346 and a Senior Team Member can review your requirements and send a list of possibilities with opinions and recommendations.
-
- Confirm Content
- Prices / Formats / Delivery
- Prices
-
All prices are set by our partners and should be exactly the same as those listed on their own websites. We work on a Revenue share basis ensuring that you never pay more than what is offered elsewhere.
Should you find the price cheaper on another platform we recommend you to Contact us as we should be able to match this price. You can Contact us though through ‘? ASK A QUESTION’, support@scotts-international.com, or by telephoning 0048 603 394 346.
-
- Discounts
-
As we work in close partnership with our Partners from time to time we can secure discounts and assist with negotiations, this is part of our personalised service to you.
Discounts can sometimes be arranged for speedily placed orders; multiple report purchases or Higher License purchases.
To check if a Discount is possible please Contact our experienced team through ‘? ASK A QUESTION’, support@scotts-international.com, or by telephoning 0048 603 394 346.
-
- Available Currencies
-
Most Market Reports on our platform are listed in USD or EURO based on the wishes of our Partners. To avoid currency fluctuations and potential price differentiations we do not offer the possibility to change the currency online.
Should you wish to pay in a different currency to that advertised online we do accept payments in USD, EURO, GBP and PLN. The price will be calculated based on the relevant exchange rate taken from our National Bank.
To pay in a different above currency to that advertised online please Contact our team and a quotation will be sent within a couple of hours with payment details.
-
- Licenses
-
License options vary from Partner to Partner as is usually based on the number of Users that will benefitting from the report. It is very important that License ordered is not breached as this could have potential negative consequences for you individually or your employer.
If you have questions or need confirmation about the specific license we recommend you to Contact us and a detailed explanation will be provided.
-
- Global Site License
-
The Global Site License is the most comprehensive license available. By selecting this license, the Market Report can be shared with other ‘Allowed Users’ and any other member of staff from the same organisation regardless of geographic location.
It is important to note that this may exclude Parent Companies or Subsidiaries.
If you have questions or need confirmation about the specific license we recommend you to Contact us and a detailed explanation will be provided.
-
- Formats
-
The most common format is PDF, however in certain circumstances data may be present in Excel format or Online, especially in the case of Database or Directories. In addition, for certain higher license options a CD may also be provided.
If you have questions or need clarification about the specific formats we recommend you to Contact us and a detailed explanation will be provided.
-
- Delivery
-
Delivery is fulfilled by our partners directly. Once an order has been placed we inform the partner by sharing the delivery email details given in the order process.
Delivery is usually made within 24 hours of an order being placed, however it may take longer should your order be placed prior to the weekend or if otherwise specified on the Market Report details page. Additionally, if details have been not fully completed in the Order process a delay in delivery is possible.
If a delay in delivery is expected you will be informed about it immediately.
-
- Shipping Charges
-
As most Market Reports are delivered in PDF format we almost never have to add additional Shipping Charges. If, however you are ordering a Higher License service or a specific delivery format (e.g. CD version) charges may apply.
If you are concerned about additional Shipping Charges we recommend you to Contact us to double check.
-
- Prices
- Ordering
- By Credit Card
-
We work in Partnership with PayU to ensure payments are made securely in a fast and effortless way. PayU is the e-payments division of Naspers.
Naspers operates in over 133 International Markets and ranks 3rd Globally in terms of the number of e-commerce customers served.
For more information on PayU please visit: https://www.payu.pl/en/about-us
-
- By Money Transfer
-
If you require an invoice prior to payment, this is possible. To ensure a speedy delivery of the Market Report we require all relevant company details and you agree to maximum payment terms of 30 days from receipt of order.
With our regular clients deliver of the Market Report can be made prior to receiving payment, however in some circumstances we may ask for payment to be received before arranging for the Market Report to be delivered.
-
- By Credit Card
- Security
- Website security
-
We have specifically partnered with leading International companies to protect your privacy by using different technologies and processes to ensure security.
Everything submitted to Scotts International is encrypted via SSL (Secure Socket Layer) and all personal information provided to Scotts International is stored on computer systems with limited access in controlled environments.
-
- Credit Card Security
-
We partner with PayU (https://www.payu.pl/en/about-us) to ensure all credit card payments are made securely in a fast and effortless way.
PayU offers 250+ various payment channels and eWallet services across 4 continents allowing buyers to pay electronically, whether on a computer or a mobile device.
-
- Website security